OFFICE OF CIVIL AFFAIRS

Based on the described situation above, some numbers of Civil Servants were managed by the government of Republic Indonesia and others under the Dutch East Indies government. Thus civil servant management was carried out by two institutions: Office of Civil Affairs which was established based on the Government Regulation No. 11 Year 1948 dated May 30, 1948, based in the administration capital in Yogyakarta and led by Raden Pandji Soeroso. In the same year the Government also established Office of Civil Affairs representative for eastern part of Indonesia, based in Makassar.

Further, Office of Civil Affairs (KUP) was becoming the forerunner of BAKN which was established on May 30, 1948. Dienst voor Algemene Personele (DAPZ) or better known as Departmental Agency for Civil Affairs (DUUP) was established based on Decree of the Governor General of the Dutch East Indies No. 13 dated June 9, 1948, and led by  Mr. J.W. Van Hoogstraken and was based in Jakarta.

Building on Jl. Kramat Raya 132 Central Jakarta was used by KUP

KUP primary task was to manage rank and salaries of Civil Servants and to ensure that rules were implemented appropriately. KUP led by a Chief who was appointed and dismissed by the President upon the recommendation of the Prime Minister, responsible and report directly to the Prime Minister.

Government policies which considered to be very important during that period was the Government Regulation No. 21 Year 1948 regarding Regulation of State Apparatus Salary known as PGP-48. In these regulations, the lowest rank minimum salary was Rp. 45, - / month. The basic salary of a Civil Servant with a wife and a child would not be less than Rp. 65, - / month. Regulations principle of working experience consideration was stipulated in PGP-48. School diploma had no significance, it was only an intelligence measurement. Prerequisite skills determined further status of Civil Servant. Payroll system adopted in PGP-48 was a horizontal system and length of work with the previous salary was calculated for increment in the new rank.

This building was formerly used as KUP Division of Civil Administration in Yogyakarta

Regulation of Civil Servant salaries then reset by PGPN-1955, which stipulated in 1955. In PGPN-1955 there were 9 rank and 31 salary types. In addition to basic salary, allowances were given to improve the welfare of Civil Servant, such as family allowance, children allowance, local overpriced allowance, general overpriced allowance, area overpriced allowance, financial responsibility allowance, representative, service exam, position allowance and compensation, and danger situation allowance.

Pensions and Allowances Section Building was on Jl Suropati 50 Bandung

Since the dissolution of RIS and the establishment of the Unitary Republic of Indonesia on 15 August 1950, the government deemed it was necessary to concentrate the Civil Servant management which previously managed by KUP in Yogyakarta and DUUP in Jakarta. Therefore the Government Regulation No. 32 of 1950 dated December 15, 1950 was issued. Based on the regulation, KUP in Yogyakarta and Jakarta DUUP were merged.

Although KUP were based in Jakarta, there were working units in the regions to perform KUP duties, Division of Personnel Administration (Biro TUK) in Yogyakarta and Pensions and Allowances Section (Biro P & T) in Bandung.

BKN Establishment

In accordance with the ongoing development process, role of the State Apparatus were becoming even more important, the government deemed it was necessary to re-determine the position, functions, duties, and KUP organization. This was stipulated in Government Regulation No. 32 Year 1950 and the implementation regulation as referred to in the Prime Minister Decree No. 30/PM/1951 dated April 7, 1951.

Therefore, KUP as an institution in charge of staffing was changed in to State Civil Servant Administration Agency (BAKN) as referred to in the Government Regulation No. 32 of 1972. Stipulation of this Government Regulation was also as the implementation of Regulation No. 18 Year 1961.
Based on Government Regulation No. 32 Year 1972, status, functions, duties, composition and working procedures of the institutions to manage Civil Servant was improved.

Based on the Government Regulation, BAKN was established as a non-departmental government institution which reported and responsible to the President. BAKN main responsibilities ware to improve, maintain and develop the state’s Civil Servant administration in order to improve government performance.

Below were the tasks of BAKN to be able to perform its function:
1.    To plan staffing in accordance with the guidance policy of the President;
2.    To plan Civil Servant regulations;
3.    To perform Civil Servant and Civil Servant Retirement administration;
4.    To conducts surveillance, coordination and guidance on the implementation of regulation of the Civil Servant and retirement in departments and state institutions / non departmental government institutions.

BAKN organizational structure consisted of:

*Chief;
*Secretariat;
*Bureaus;
*Expert Staff.

BAKN led by a Chief whom directly responsible to the President in performing his duties.

BAKN Secretariat was an auxiliary element of the Chief and responsible to organize public administration as follow:

*Office administration and affairs;
*Personnel Administration (Human Resources);
*Equipment Layout, and
*Finance.

BAKN Secretariat consisted of at most 5 (five) divisions, and each division consisted of at most 5 sub-divisions.

Bureaus are the elements of implementation which consist of:

*Bureau of Planning;
*Bureau of General Affairs;
*Bureau of Rank and Payroll;
*Bureau of Personnel Administration;
*Bureau of Pensions and Benefits;
*Bureau of Supervision.

Each Bureau consisted of at most 5 divisions, each division consisted of at most 5 sub-divisions.

BAKN budget according to Government Regulation Number 32 Year 1972 Budget was chargeable to the State Secretariat / Cabinet Secretary Budget.

With the stipulation of Government Regulation No. 32 of 1972, the formation and development of personnel administration as part of the government apparatus development can be implemented in a more efficient and effective manner.